Track changes from the first kit mockup to final approval
Keep kit artwork changes traceable with dates, owners and version names. Stay aligned as a club and request a free design proposal from AEVO.
When “the latest mockup” becomes a mystery
A club may begin with one image and a few comments: move the crest, adjust the light panel, add a sponsor. After a couple of rounds, files are scattered across inboxes and someone opens a version that looks almost right. A simple revision habit can prevent the uncertainty. No specialist software is needed; the club simply needs to know which version is current, what changed, who requested it and who checked the result.
Clubs can consider visual options on AEVO’s kits page. Once a design is being revised, feedback needs to stay attached to the specific request. Nominate one person to collect comments and maintain the copy the club is reviewing.
Follow a change from request to review
Imagine the team manager asks on 4 June for the sponsor to move on the back, and the kit coordinator sends an updated image two days later. If the file is called only “new mockup,” it is hard to tell whether it also includes a change players suggested. A lightweight log can capture version name, date, requested change, requester, person who updated it and reviewer. Include whether the point is still open or has been checked. This is an illustrative example, not a real AEVO order.
After each revision, someone should compare the image with the request. “Sponsor moved” is not enough if the club also asked for a size adjustment. Check that unrelated elements have not changed unexpectedly. If logos are included, the club needs permission to use them; names and numbers should be compared with a current roster.
Make files distinguishable at a glance
Use a consistent filename beginning with team or project, followed by version and date, such as “U15-match-kit-v03-2026-06-06.” Mark an older file as superseded rather than leaving it beside the current one with no explanation. Share one clear current link where possible, and tell reviewers what they are being asked to check. Avoid separate people editing their own copies without saying so.
A useful change log need not record every conversation. It should capture decisions that affect the artwork and confirmation that a revision was checked. That lets a committee member or treasurer understand which image is under review without searching weeks of messages.
Close the loop on a named version
When the club is satisfied, record which version was reviewed and what the approval covers. Approval of a design remains distinct from the decision to place an order; the authorised buyer checks the current request and applicable terms before committing. For questions about artwork, contact AEVO. AEVO advertises a free design mockup within 24 hours. A clear revision trail helps the club give useful feedback and stay in control through its own purchasing decision.
